4/25/05 - Regular
CARROLLTON TOWNSHIP BOARD
REGULAR MEETING
Monday, April 25, 2005
Roll Call: Supervisor Kozara Present
Clerk Finazzi Present
Treasurer Riley Present
Trustee Stork Present
Trustee Dalton Present
There being a full board, Supervisor Kozara called the meeting to order at 6:00 p.m.
Acceptance of Agenda:
Kozara requested that the petition request under pending business be moved to follow public comments. Kozara also added a budget amendment request under the Recreation Committee report.
It was moved by Finazzi and supported by Riley to accept the agenda as amended. There being all ayes, the motion carried.
Public Comments:
Kathy TenWolde, 1675 Hiawatha, questioned Kozara on why Planning Commission Chairperson Richard Dudek was instructed to take any questions and concerns to him. Kozara explained that there was a misunderstanding and Dudek was instructed to take all questions to Zoning Administrator Kim Hill, DPS Superintendent Debby Lopez and himself.
Nathan Banks, 3577 Jefferson, expressed his opinion on board discussion time limits.
Dolores Edwards, 2917 Harrison, asked the board to limit the zoning of the Stoker property to business instead of manufacturing.
Jane Wolpert, 3042 N Michigan, spoke on the budget information that was presented at the March 28 regular meeting. She also spoke on the Rustic/Hanchett/Nylon watermain project bids.
Jackie Anklam, 3630 Jefferson, questioned if each township fund paid for it's own salaries and expenses. Response: Yes.
Pending Business:
Kozara read into the record the list of questions sent to Mr. Cary Vaughn, Audit Manager, Michigan Department of Treasury:
1. Under what conditions does the State agree to do these types of audits?
2. Our independent audit reports are filed annually with the Department of Treasury. There was no fraud uncovered. To our knowledge, there have been no complaints or charges filed with the Prosecuting Attorney's Office. So-how would the State justify getting involved at this point?
3. Five years worth of audits covers volumes of information, most of which is archived. What exactly would you require in the way of documentation for your audit (of the audits)?
4. How much time would you estimate that such an involved audit will take? What is the estimated total fee you would require? The township has already completed budget allocations for our fiscal year April 1, 2005 to March 31, 2006. We will need to make budget amendments to our water/sewer funds to accommodate your fee and the additional township expenses related to the audit. Also, the water and sewer rates would have to be raised immediately in order to come up with the money to pay your fees when invoiced.
5. When would you be available to do this audit?
6. Would your travel, lodging, meals and miscellaneous expenses be included in the hourly rate? Or are they additional expenses that we would need to budget for?
7. If the board should decide to invite the petition signers to come to a special meeting to ask their questions of the township financial staff, the auditors and the board and they still want an audit, could they petition the state to conduct the audit? If so, would they then be required to pay for the audit and the related township expenses? Or would the township be forced to foot the entire bill (with rate increases)?
8. If the board decides to conduct the audit just to assuage public sentiment, could the board require the petitioners to first come up with the cost of the audit (including related township expenses)?
It was moved by Dalton and supported by Stork to hire Mr. Vaughn to conduct an audit of the water and sewer funds for the past five fiscal years for an amount not to exceed $10,000.00. Kozara requested a roll call vote.
Roll call: Kozara No
Riley No
Dalton Yes
Stork Yes
Finazzi No
There being 2 ayes and 3 nays, the motion failed.
It was moved by Kozara and supported by Finazzi to call a special meeting and have Rehmann Robson explain the last five fiscal year audits and to invite Mr. James Denno and his committee of citizens representing the petitioners to ask any questions they might have; and to invite Mr. Cary Vaughn to participate. Kozara requested a roll call vote.
Roll call: Dalton Yes
Stork Yes
Finazzi Yes
Kozara Yes
Riley Yes
There being all ayes, the motion carried.
Mr. Denno requested that the board consider holding the special meeting at another location to accommodate a larger audience.
Approval of Minutes:
It was moved by Stork and supported by Finazzi to approve as presented minutes for: March 28, 2005 – special meeting, March 28, 2005 - regular meeting and April 11, 2005 - departmental meeting as presented. There being all ayes, the motion carried.
Accounts Payable:
It was moved by Dalton and supported by Finazzi to approve payment of the April 2005 Accounts Payable for the amount of $213,131.85. There being all ayes, the motion carried.
Correspondence:
It was moved by Kozara and supported by Stork to receive and file the correspondence as listed for April 2005. There being all ayes, the motion carried.
Committee/Commission/Board Reports:
It was moved by Stork and supported by Dalton to adopt resolution #2005-19 to amend the Recreation Fund Budget by $2,500.00 to purchase equipment for the concession trailer. (A copy is attached to these minutes.)
Roll call: Kozara Yes
Finazzi Yes
Riley Yes
Stork Yes
Dalton Yes
There being all ayes, the motion carried.
It was board consensus to have the Planning Commission members seek educational seminars hosted by the Michigan Townships Association to attend in the future.
Departmental Reports/Requests:
Kozara asked Assistant Office Manager Megan King her opinion on the purchase of new computers for the DPS Superintendent, Building/Code Enforcement Officer and Assessor. King reminded the board that their plan was to evaluate the entire office space, office staff and their job duties and they may want to do that before approving the purchase. Board discussion followed.
It was moved by Stork and supported by Dalton to purchase three Dell Optiplex 170L computers from NetSource One for $3,585.00 plus $100.00 for one writeable CD drive. Kozara requested a roll call vote.
Roll call: Finazzi Yes
Kozara Yes
Riley No
Dalton Yes
Stork Yes
There being 4 ayes and 1 nay, the motion carried.
Kozara read (in part) into the record Ordinance No. 2005-01Z:
The Board of Trustees of Carrollton Township, Saginaw County, Michigan ordains that the Carrollton Township Zoning Ordinance be amended as follows:
Section I.
The Carrollton Township Zoning Ordinance (adopted May 30, 2000 and effective July 3, 2000) and the Zoning District map attached thereto and made a part thereof is hereby amended by rezoning the following described property in Carrollton Township, Saginaw County, Michigan from the present B-1 (Office Business) to M-1 (Manufacturing and Distribution):
Commonly described as 400 (block) of Stoker.
Commonly described as 500 (block) of Stoker; and
Lots 6 & 7 Block 9 EXC S 65 ft of E.F. Goulds Sub-Div of Part of S ½ of N ½ of Section 13 T12N R4E (Commonly described as 555 Stoker. Property description #11-12-4-05-0965-A00).
Section II.
This Ordinance shall be published in a newspaper circulated with the Township of Carrollton within fifteen (15) days following the adoption thereof.
This Ordinance shall become effective thirty (30) days after publication. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed.
Amended: April 25, 2005
Published: April 29, 2005
Effective: May 29, 2005
It was moved by Kozara and supported by Riley to adopt Ordinance #2005-01Z. (A copy is attached to these minutes.)
Roll call: Riley Yes
Dalton Yes
Stork No
Finazzi Yes
Kozara Yes
There being 4 ayes and 1 nay, the motion carried.
It was moved by Riley and supported by Dalton to adopt the Weed and Grass Cutting Policy with corrections. (A copy is attached to these minutes.) There being all ayes, the motion carried.
It was moved by Dalton and supported by Riley to revoke the credit card payment option for all township transactions. There being all ayes, the motion carried.
New Business: None presented.
Board Comments:
Stork notified the board that the Recreation Committee would not be participating in the KCQ Country Music Festival.
Kozara informed the board that he would be attending the Saginaw County Metropolitan Transportation Study seminar.
Kozara stated he had received a letter from the Mosquito Abatement Committee thanking the township for participating in distributing granules and briquettes to residents.
Kozara informed the board that he had received a FOIA request from Kathy TenWolde.
Public Comments:
Arlene Walker, 4565 N Michigan, questioned if the Weed and Grass Cutting Policy included brush piles. Response: No.
Nathan Banks, 3577 Jefferson, complimented the board on their clear and concise discussion.
Karri McCaslin, 2997 Jackson, spoke on Mershon School's unsafe condition. She spoke on getting bids for computers. McCaslin also expressed her opinions on the water and sewer rates.
Mark Kleinbriel, 3484 Church, spoke on the effect that the water and sewer rates have on Carrollton schools. He requested an estimated figure of how much the school's utility bill would increase. Lopez stated that General Office Clerk-C Mary Corcoran would get the information for him.
Jane Wolpert, 3042 N Michigan, spoke on the yearly audit and whether it was as detailed as it should be. She also questioned if an analysis had been done a few years back of the township operations. Response: Yes.
Adjournment:
It was moved by Finazzi and supported by Dalton to adjourn. There being all ayes, the meeting adjourned at 9:47 p.m.
Respectfully sub mitted,
Joseph Finazzi, Clerk
Public in attendance:
J.D. Mallery 1265 Avalon Ave
Nathan Banks 3577 Jefferson
Jack Dalton 3634 N Michigan
Dolores Edwards 2917 Harrison
Charles Edwards 2917 Harrison
Dave Brushaber 3780 Bauer
Greg Dupuis 1827 Thorntree
Kathy TenWolde 1675 Hiawatha
Sharon Fritz 3363 Terry
Arlene Walker 4565 N Michigan
William Wedding 2956 Harrison
Jane Wolpert 3042 N Michigan
Dell McCaslin 2997 Jackson
Karri McCaslin 2997 Jackson
Mark Kleinbriel 3484 Church
Kathy Kleinbriel 3484 Church
Jerry Fritz 3363 Terry
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