7/11/05 - Departmental
CARROLLTON TOWNSHIP BOARD
DEPARTMENTAL MEETING
Monday, July 11, 2005
Roll Call: Supervisor Kozara Present
Clerk Finazzi Present
Treasurer Riley Present
Trustee Stork Present
Trustee Dalton Present
There being a full board, Supervisor Kozara called the meeting to order at 5:30 p.m. Also in attendance: Police Chief Craig Oatten, DPS Superintendent Debby Lopez, DPW Foreman Dennis Anklam, Office Manager Irene Yeska and Assistant Office Manager Megan King.
Acceptance of Agenda:
It was board consensus to accept the agenda.
Pending Business:
It was moved by Stork and supported by Kozara to award the bid to Wigen Tincknell Meyer & Associates to write the specifications for an amount of $2,000.00, contingent to getting information (in writing) from the state as to how Carrollton Township should proceed in getting the deteriorated Mershon School Building demolished.
Roll call: Kozara Yes
Riley Abstained
Dalton Yes
Stork Yes
Finazzi Yes
Treasurer Riley abstained from voting due to his brother working for Wigen Tincknell Meyer & Asssociates.
There being 4 ayes and 1 abstained, the motion carried.
Doug Drouare, Wilcox Professional Services, explained that his bid amount was difficult to tabulate as there were so many unknown variables. He suggested that the board do a professional preliminary assessment before the bid specifications are written.
It was board consensus to have the Clerk and Treasurer's office prepare a draft of procedures for inspecting residential sewer connections.
Lopez stated that she and Anklam had inspected 3834 Ventura and the homeowner was almost finished siding the home. Kozara instructed that Building Inspector Sharon Carroll inspect the home the next day.
It was board consensus to have Yeska send a letter to Spicer Group requesting a preliminary cost estimate for the seven sewer crisis projects.
It was moved by Kozara and supported by Riley to waive the requirements of the Purchasing and Bids Policy for the repairs at 3634 N. Michigan.
Roll call: Dalton Yes
Stork Yes
Finazzi Yes
Kozara Yes
Riley Yes
There being all ayes, the motion carried.
It was moved by Kozara and supported by Stork to approve the hiring of Keyes Trenching to repair the storm sewer drain, water main and driveway at 3634 N. Michigan contingent to a budget amendment allocating monies to the drain expense accounts in the general fund. There being all ayes, the motion carried.
Lopez stated that the County cuts the grass once in the spring and once in the fall. She informed the board that the DPW had cut the county properties and Anklam would give Yeska the work orders.
It was board consensus to postpone the appointment of delegates to attend the MERS conference to the July 25 meeting.
New Business:
It was moved by Dalton and supported by Riley to accept the Intergovernmental Data Sharing Agreement for the Saginaw Area GIS Authority Digital Geographical Data Sets (a copy is attached to these minutes). There being all ayes, the motion carried.
Kozara questioned Lopez on the new copier in the DPS. Lopez explained that the lease was up on the current copier and it was failing, so she called Jeff Dupuis of Tri City Office Machines to get a replacement copier. Kozara explained that he had called the leasing company for the new machine and Lopez had signed a 48 month lease contract with a 10.7% interest rate. Kozara explained to Lopez that she did not have authority to sign a lease agreement and that the township bid policy had not been followed. Board discussion followed.
It was moved by Kozara and supported by Finazzi to obtain three bids for a new DPS copier. There being all ayes, the motion carried.
Jeff Dupuis, Tri City Office Machines, stated that he would pick up the copier that was delivered to the DPS June 29 and bring back the old one until a decision is made.
Board Comments:
Stork asked the status of the Water Advisory Committee. Kozara stated that they would be meeting in July.
Stork asked if the price of gasoline had affected the police budget. Oatten stated that the price hike had been anticipated in his budget.
Stork suggested that at each board meeting, the Supervisor ask the audience to remove their hats.
Finazzi asked Lopez the status of the Carrollton Township vs. Fernando Jackson case. Response: Court action is pending.
Public Comments:
Jerry Fritz, 3363 Terry, suggested that the board look into developing a process of purchasing in emergency situations. Response: A new policy is currently in place.
Adjournment:
It was moved by Kozara and supported by Riley to adjourn. There being all ayes, the meeting adjourned at 8:56 p.m.
Respectfully submitted,
Joseph Finazzi, Clerk
Public in attendance:
Robert Schliska 817 Oakview
Douglas Drouare Wilcox Professional Services
Jerry Fritz 3363 Terry
Sharon Fritz 3363 Terry
Jeff Dupuis Tri City Office Machines
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